Board of Selectmen
Library Meeting Room
May 11, 2004
Minutes
The meeting was called to order at 7:00 p.m. by Chairman Ira Wood. Selectmen present included Michael May, Dale Donovan, Helen Miranda Wilson and Jerry Houk. Town Administrator Tim Smith also attended.
The Board held a public hearing to consider the recommendations of the Beach Administrator to amend the Town of Wellfleet Beach Rules and Regulations by adding “*Sluiceway at Higgins Pond – Resident Sticker required” to the List of Beaches and Landings referred to as “All Town landing places and beaches” and to amend the Regulations with Regard to the Sluice Way by adding “5.) Resident sticker required.” Donovan read the public notice. Donovan moved and Houk seconded a motion to accept the recommendations of the Beach Administrator. The Beach Administrator arrived and presented her recommendations. The Board voted unanimously in favor of the motion.
The Board discussed the recommendations regarding the Senior Tax Work-Off Program. Assessor Nancy Vail was in attendance and outlined the proposed eligibility requirements for the program noting that the first position would be for a program coordinator to work with the various departments. Diane Galvin indicated that the Committee had looked at the programs of other towns and had tried to keep Wellfleet’s program as simple and understandable as possible noting that it can be adjusted as necessary. On a motion duly made and seconded, the Board voted unanimously to approve the regulations and guidelines for the Wellfleet Senior Citizen Tax Work-Off Program.
The Board met with Anne White, Chair of the 335 Main Street Committee. Ms. White read a memo to the Board from the Committee recommending that the Town “develop an interim park on the existing vacant lot adjacent to the former church and continuing into the area behind the church.” On a motion duly made and seconded the Board voted unanimously to accept the recommendation of the 335 Main Street Committee, including the “Narrative” and “Tasks required”, and for the DPW to sit down with the 335 Main Street Committee to work out a plan and to ask the Fire Chief to attend to assess emergency vehicle access. The Town Administrator outlined preliminary cost estimates from Coastal Engineering for repairs to the Church recommending repairs to the cupola, rectory dormer
and temporary repairs to the slate roof. He noted that these repairs will make the structure water tight and that the DPW will perform the needed inside work. Donovan moved to approve the options recommended by the Town Administrator: Option 1. Temporary repairs to cupola $3,500, Option 2. temporary repairs to rectory dormer $7,500, Option 3. repairs to the slate roof $10,500, for a total of $21,500. The Town Administrator indicated that he intends to use Coastal Engineering to supervise the project at a cost of $3,000. May seconded the motion and the Board voted unanimously in favor.
Announcements:
· Wilson announced the May 12th forum on water at the Senior Center at 1 p.m.
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· Donovan announced the meeting of the Friends of Outer Cape Health scheduled for Thursday, May 13th at 7 p.m. in the Library.
· Wilson announced that the NRAB will meet June 14th at 7 p.m. in Town Hall to continue review of the Harbor Management Plan.
The Board discussed:
a) Business Licenses – on a motion by Donovan, seconded by Houk, the Board voted unanimously to approve the licenses as printed on the agenda. (Works Gallery; Big Al’s; Sweet Season’s, Inc.; Beachcomber Store)
b) Request for Authorization to Extend Noise Bylaw Time Limit – concern was expressed with notification of abutters. It was suggested that Fred Young be asked to attend the next meeting to discuss this matter.
c) Recommendations on Bids/Contracts:
· Board of Assessors: Real Property Consulting Services – on a motion by Donovan, seconded by May, the Board voted unanimously to approve the contract with Paul Kapinos & Associates for FY 2005 for real property consulting services.
· Landfill Capping – the Town Administrator recommended that the contract be awarded to UEL Construction in the amount of $1,656,250. It was noted that construction will start in the fall with an anticipated completion date of December, 2005. Donovan moved and May seconded a motion to accept the bid of UEL Contractors for landfill capping in the amount of $1,656,250. Discussion included oversight of the project by the Town Administrator and the need for a slurry wall to contain plume expansion and mitigate gas buildup. Houk asked the Town Administrator to look into the possibility of using the capped landfill area for recreational purposes. On the motion, the Board voted 4-1, with Wilson voting against.
d) Fireworks – on a motion by Donovan, seconded by May, the Board voted unanimously to schedule fireworks on Friday, July 2, 2004 with a rain date of Monday, July 5, 2004.
e) Requests to Use Town Property:
· Clarence Smith: Memorial Day Service – on a motion by Houk, seconded by Donovan, the Board voted unanimously to approve the request of Clarence Smith to use the front lawn of Town Hall, easterly side drive abutting former Puritan’s store (Abiyoyo), with a rain place at Wellfleet Elementary School Gym on Monday, May 31, 2004 from 8:30 a.m. to 10 a.m. for the annual Memorial Day service.
· Historical Society: Strawberry Festival – on a motion by Houk, seconded by May, the Board voted unanimously to approve the request of the Wellfleet Historical Society to use the 335 Main Street building on Sunday, June 22, 2004 from noon to 4 p.m. for the Wellfleet Strawberry Festival.
f) Appointment to Local Housing Partnership – on a motion by Donovan, seconded by Wilson, the Board voted unanimously to appoint Barbara Knapp to the Local Housing Partnership.
g) Annual Town Meeting Review – discussion included issuing a broad survey of community attitudes noting differences between town meeting and ballot votes, the need to improve communications, televising the meeting and scheduling a session between the Board and Town Counsel before the warrant goes to the printers. It was suggested that this matter be scheduled for further discussion after the first of the year. Moderator Dan Silverman addressed the Board
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and presented his post-Town Meeting comments noting that he will think about the meetings being televised.
h) Amendment 7 to Contract with Environmental Partners Group for engineering services for the Cole’s Neck water extension – the Town Administrator recommended approval of the contract in the amount of $48,500. Discussion included the roles of the Board of Water Commissioners and Board of Selectmen relative to this contract. On a motion by Donovan, seconded by May, the Board voted 3-2, with Houk and Wilson voting against, to approve the contract.
Donovan presented his correspondence report noting the Lower Cape Cod Community Development Corporation meeting regarding challenges in developing small scale affordable rental housing on Tuesday, May 18 from 8:30-10:30 a.m. at the LCCCDC Offices in N. Eastham, Representative Shirley Gomes’ office hours in Wellfleet scheduled for Friday, May 21 at 2 p.m. at Town Hall, and the Cape Cod Selectmen’s meeting breakfast at the Bookstore Restaurant scheduled for Friday, May 14 at 8 a.m.
The Board discussed responding to correspondence. Donovan suggested that he share a draft form letter for Board members to review.
Open Session:
· Linda Connolly addressed the Board regarding denial of her commercial shellfish permit by the Shellfish Constable. There was consensus to ask the Shellfish Constable to respond to the Board on this matter.
Town Administrator comments: The Town Administrator noted his Beach Department appointments. (Cole Barash, Mike Bentz, Ken Birchall, Billy Blake, Suzie Blake, Dave Bonnano, Jody Craven III, Spencer Knowles, Linette Letendre, Bill Lloyd, Trisha Mack, Ben Ment, Zack Ment, Tim Moriarty, Guillermo Moronta, Vanessa Morton, Adrianna Picariello, Nina Picariello, Dave Pike, Scott Rogers, Courtney Ryberg, Jill Thomas, Justin Traut, Billy Walker, Amy Wolf, Berta Bruinooge, Diane Chudomel, Alex DelNegro, Marcus DelNegro, Amanda Holway, Mark Koch, Mark Peters, Thomas Uliasz)
Comments/Reports:
· Donovan congratulated Selectmen May and Houk on their re-election.
· Houk asked if the Town Administrator had received follow up from the Police Chief regarding a matter under investigation; the Town Administrator indicated that the request had been passed on to the Chief. On a motion by Houk, seconded by Wilson to direct the Town Administrator to receive a response from the Police Chief on the request made a few weeks ago, the Board voted 2-3, with Wood, Donovan and May voting against.
Executive session minutes were discussed and it was requested that executive session minutes be scheduled on the agenda for review and release.
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Donovan moved and May seconded a motion to approve the minutes of April 13, 2004. Wilson moved an amendment to the minutes which was seconded by Donovan; the Board voted 4-0-1, with Wood abstaining (he had not attended the meeting), to approve the amendment. The Board voted 4-0-1, with Wood abstaining to approve the minutes of April 13, 2004 as amended.
On a motion by Donovan, seconded by May, the Board voted unanimously to approve the minutes of April 20, 2004.
Donovan moved and May seconded a motion to approve the minutes of April 26, 2004. Wilson moved an amendment to the minutes which was seconded by Donovan; the Board voted 4-0-1, with Houk abstaining (he had not attended the meeting), to approve the amendment. The Board voted 4-0-1, with Wood abstaining, to approve the minutes of April 26, 2004 as amended.
Donovan moved and May seconded a motion to approve the minutes of May 4, 2004. Wilson moved an amendment to the minutes which was seconded by Donovan; the Board voted unanimously to approve the amendment. The Board voted unanimously to approve the minutes of May 4, 2004 as amended.
Future Meetings/Agendas: Donovan suggested scheduling a meeting of the Water Commissioners on June 15th to discuss the master plan and rules and regulations and to invite members of the Planning Board, Board of Health, Water Issues Advisory Committee and Finance Committee.
It was requested that John Makely be contacted to determine the status of the Board’s discussion of goals.
On a motion by Donovan, seconded by Wilson, the Board voted unanimously to adjourn at 9:35 p.m.
Respectfully submitted,
Linda Smulligan
Administrative Assistant
Ira Wood, Chair Michael May Dale Donovan
Helen Miranda Wilson Jerry Houk
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